Kapiti Food Fair -   Come share it...
Vendor Information

Rain or Shine | Sat 30th Nov 2019 | 10am to 4pm | Mazengarb Reserve

  1. Kapiti Food Fair is owned & in partnership by Helene Judge & Jeanine van Kradenburg.
  2. Vendors can be individuals, community groups or commercial businesses.
  3. The cut-off date to register a site is at 5pm on Thursday 1 November 2018.
  4. Sites are single 3m x 3m & double 6m x 3m - cost $99 & $169 incl GST respectively.
  5. All sites will be located outdoors at the Mazengarb Reserve, click here for map.
  6. Ready to eat Vendors must keep their portions small and price within $2 to $12 maximum.
  7. Each site is designed for Vendors to set-up their own gazebo and provide their own tables, chairs, displays etc.  As a there will be no electricity available for any Vendor. If electricity is critical the Vendor should contact the Event Organiser to discuss their requirements.  There will be an additional charge of $10 per item powered – 10 AMPs is available or a few 15 AMP plugs. Vendors plugging to power need to bring their own 20-30m external power cord and multi-box.
  8. It is the responsibility of each Vendor to provide the necessary equipment for their and to decorate their site to attract visitors.  Please come prepared with heavy weights and/or pegs for each corner of your gazebo in the event of high winds and/or rain.
  9. Sites must be set-up between 6.30am to 9.30am and removed between to on the day of the Fair.  Contact the Event Organiser if you need to set-up earlier as this can be arranged.
  10. Included in each site fee is one standard bag of rubbish.  If a Vendor generates more rubbish, it is the responsibility of each Vendor to remove additional rubbish from their site at the end of the Fair.  Vendors failing to do so may be charged a fee to assist with additional rubbish removal costs. There will be wheelie bins for public rubbish and a large bin for Vendor rubbish.
  11. All Vendors are responsible for all cash handled at their site during the event.  The Event Organiser will coordinate a cash-out ATM for visitors during the Fair run by Kapiti Rotary.  Vendors are encouraged to have mobile and are asked to come prepared with a cash float as change is not available at the cash-out ATM operated by Kapiti Rotary.
  12. Kapiti Coast District Council (KCDC) requires all temporary food stall operators in fundraising and special events to obtain a Food Stall Health Certificate.  Please apply to KCDC using their Food Stallholder Application which can be downloaded from their website, click here.  You can also view Events flyer that provides guidance on preparing or cooking foods at events.
  13. If you require a Liquor Licence then it is the responsibility of the Vendor to apply to KCDC to obtain the necessary to attend the Fair.  All applications must be submitted at least 20 working days before the Fair.  To download the special application, go to their website, click here.
  14. All Vendors selling food at the Fair must take all necessary precautions to keep food safe, especially to reduce food contamination and help prevent food poisoning.  This involves wearing hats, gloves, washing hands, storing food at temperature, covering food once cooked etc. All food sites at the Fair may be subject to inspection by KCDC Environmental Health staff.  The Event Organiser will liaise with KCDC to confirm Vendors as they register.
  15. Vendors will take all reasonable steps to provide a safe environment and to ensure their own and safety of others’.  The Event Organiser will not be responsible for any injury incurred Vendors or any other person as a consequence of Vendor activities.  All hazards identified by any Vendor at the Fair must be reported to the Event Organiser so that appropriate and prompt action can be taken.  Any acts or omissions by the Vendor, which endanger the health and safety of any person/s, may result in removal from the Fair.
  16. Local Police & the New Zealand Fire Service will be advised of the Fair and there will be on-site paramedics in the event of a medical emergency.
  17. There is no refund to any Vendor withdrawing from the Fair or any extraordinary weather event making the Fair impossible to run.
  18. Visitors to the Fair will pay an entry fee of $8/adult (or $12 with shopping bag) with kids <18 being free and parking by gold coin donation.  The Fair donates to the Kapiti Rotary Charitable Trust for their services to the Fair.

Vendor facts 2017 
15,000+ visitors | 78% locals - 22% visitors
193 vendor sites: 35% ready to eat - 65% products
44% of vendors responded to survey: 49% locals & 51% out-of-town

Vendors chose to attend because:

Attractive location                            34.33%
Family & friends live close by            17.91%
Market & promote my business         71.64%
Commercial vendor                          31.34%
Affordable Vendor site fee                 41.79%
Recommended                                 13.43%
Liked the sound of the Fair                38.81%
Perfect timing                                   14.93%
Experience new Fair & location           20.90%
Other reasons                                   25.37%

73% met or exceeded turnover target | 33% turned over $1,000 to $5,000
24% sold out and 72% had eftpos

78% rated the experience as excellent or above average
99% say our communication is very good

97% will be a vendor again | 94% will recommend the Fair to others
84% rated the layout as very good

Vendors found out about the Fair from:

Facebook                              35.82%
Email                                    25.37%
Vendor referral                      22.39%
Billboards                              16.42%
Eventfinder                            16.42%
Family & friends                     13.43%
Newspaper advertising            11.94%
Printed flyers & posters           4.48%
Radio advertising                    2.99%
Website                                  2.99%
Bus back advertising               1.49%
Other                                     28.36%